Policy Library


The University of Texas System operates under several sets of rules and regulations, including the Rules and Regulations of the Board of Regents and the U. T. Systemwide Policies (UTS Policies), in addition to applicable state and federal laws. U. T. System Administration is also governed by Internal Policies (INT Policies).

The Regents' Rules and Regulations, found here, are the official repository of policies and procedures established for U. T. System by the Board of Regents. The U. T. Systemwide Policies and the Internal Policies are approved by the Chancellor. The procedures for implementation or changes to an existing policy are set forth in the Policy Development and Maintenance Guide, linked below.

Policy Development and Maintenance Guide

UTS101 Guidelines for Allocation of Utility Costs to Auxiliary EnterprisesUTS101
UTS102 Drugs and Alcohol PolicyUTS102
UTS103 Unrelated Business Income Tax (UBIT)UTS103
UTS104 Procedures for Establishing and Removing Signature Authority with the Texas Comptroller of Public AccountsUTS104
UTS105 Sexual Orientation Nondiscrimination PolicyUTS105
UTS106 Copyright Notice on Loaned Library SoftwareUTS106
UTS107 Use of Copyrighted MaterialsUTS107
UTS108 Affiliation Agreement PolicyUTS108
UTS111 Nondisclosure of Videoconference InformationUTS111
UTS112 Electronic Recording of Administrative MeetingsUTS112
UTS113 Drug and Alcohol Testing for Positions Requiring Commercial Driver's LicensesUTS113
UTS114 Reporting Under Texas Tort Claims ActUTS114
UTS115 Records and Information ManagementUTS115
UTS116 Systemwide Benefits Advisory Committee Election ProceduresUTS116
UTS117 Endowment Compliance Plan Systemwide Standards and GuidelinesUTS117
UTS118 Dishonest or Fraudulent ActivitiesUTS118
UTS119 Compliance ProgramsUTS119
UTS120 Spousal Travel PolicyUTS120
UTS121 Group Insurance Premium RemittanceUTS121
UTS122 Guidelines for Web Site SolicitationsUTS122
UTS124 Criminal Background ChecksUTS124
UTS125 Guidance for Negotiating Research Agreements with Sponsors and Processing Research and Intellectual Property AgreementsUTS125
UTS126 Real Estate ContractsUTS126
UTS127 Office of Employee Benefits Administrative ManualUTS127
UTS129 Internal Audit ActivitiesUTS129
UTS130 Vending Machine ContractsUTS130
UTS131 Protection from Retaliation for Reporting Suspected WrongdoingUTS131
UTS133 Classified Pay PlanUTS133
UTS134 Code of Ethics for Financial Officers and EmployeesUTS134
UTS135 Fire and Life Safety UTS135
UTS137 Historically Underutilized Business (HUB) ProgramUTS137
UTS138 Gift Acceptance ProceduresUTS138
UTS139 Compliance with the Texas Public Information ActUTS139
UTS140 Enhancing Major Software ProjectsUTS140
UTS141 Employee Discount ProgramsUTS141
UTS142 Accounting Policies OverviewUTS142
UTS142.1 Policy on the Annual Financial ReportUTS142.1
UTS142.2 Policy for Accounting and Financial Reporting for Nonexchange TransactionsUTS142.2
UTS142.3 Policy on Capital Leases vs. Operating Leases for LesseesUTS142.3
UTS142.4 Policy for Construction in ProgressUTS142.4
UTS142.5 Policy for Capitalization of Interest CostUTS142.5
UTS142.7 Accounting for Termination BenefitsUTS142.7
UTS142.8 Accounts Payable and Accrued ExpensesUTS142.8
UTS142.9 Accounting and Financial Reporting for Impairment of Capital Assets and Insurance RecoveriesUTS142.9
UTS142.10 Sales and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future RevenuesUTS142.10
UTS142.11 Land and Other Real Estate Held as Investments by EndowmentsUTS142.11
UTS142.12 Accounting and Financial Reporting for Pollution Remediation ObligationsUTS142.12
UTS142.13 Accounting and Financial Reporting for Intangible AssetsUTS142.13
UTS142.14 Accounting and Financial Reporting for Service Concession ArrangementsUTS142.14
UTS143 Procedures for Takings Impact AssessmentsUTS143
UTS144 Establishing Compensation for Highly Compensated EmployeesUTS144
UTS145 Processing of ContractsUTS145
UTS148 Protest Procedures Related to Procurements of Goods and ServicesUTS148
UTS149 Operating Plan for Charging Rate to Fund Lump Sum Payments of Vacation and Sick LeaveUTS149
UTS150 Access by Persons with Disabilities to Electronic and Information Resources Procured or Developed by The University of Texas System Administration and The University of Texas System InstitutionsUTS150
UTS151 Workers' Compensation Insurance and Unemployment Compensation Insurance Monthly Transfer of FundsUTS151
UTS153 Campus Mail – Use by Faculty and Staff OrganizationsUTS153
UTS155 Policies Regarding Clinical Enterprise Business OperationsUTS155
UTS156 Purchaser and Certain Contract Negotiator Training and CertificationUTS156
UTS157 Automobile Insurance Coverage for Officers and Employees and General Requirements for the Use of VehiclesUTS157
UTS159 PurchasingUTS159
UTS160 Jurisdiction of Commissioned Peace OfficersUTS160
UTS161 Environmental Review for Acquisition of Real PropertyUTS161
UTS162 Disposal of Unclaimed PropertyUTS162
UTS164 Drug-Free University Community and Workplace PolicyUTS164
UTS165 Information Resources Use and Security PolicyUTS165
UTS166 Cash Management and Cash Handling PolicyUTS166
UTS167 Banking Services PolicyUTS167
UTS168 Capital Expenditure PolicyUTS168
UTS169 Sustainability PracticesUTS169
UTS170 Oversight of Law Enforcement and Security for The University of Texas SystemUTS170
UTS171 Student Financial Aid Code of ConductUTS171
UTS172 Emergency ManagementUTS172
UTS173 Export ControlsUTS173
UTS174 Environmental Health and SafetyUTS174
UTS175 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research UTS175
UTS176 Institution Based Voluntary Insurance PlansUTS176
UTS177 Usage and controls of the Private Executive Video Communication Network and DevicesUTS177
UTS180 Conflicts of Interest, Conflicts of Commitment, and Outside ActivitiesUTS180
UTS181 Policy for Post Bond Issuance Federal Tax ComplianceUTS181
UTS182 Selection, Appointment, Roles and Responsibilities, Evaluation, and Training of Department Chairs at Academic InstitutionsUTS182
UTS183 Maintenance of Education Records Subject to the Family Educational Rights and Privacy Act (FERPA)UTS183
UTS184 Consensual Relationships UTS184
UTS185 Injury Leave for Peace OfficersUTS185
UTS186 Student Health Insurance Requirements for International StudentsUTS186
UTS187 Interviews of Executive Administrators and Other Senior AdministratorsUTS187
UTS188 Legal Representation and Indemnification of U. T. System EmployeesUTS188
UTS189 Institutional Conflicts of InterestUTS189
UTS190 International Travel PolicyUTS190
INT101 Discipline/Dismissal of EmployeesINT101
INT103 Workers’ Compensation Insurance ProgramINT103
INT104 Employment RecordsINT104
INT106 Personnel Identification Badge PolicyINT106
INT107 Performance AppraisalsINT107
INT109 Criminal Background ChecksINT109
INT111 Hiring, Promotion, and Transfer of EmployeesINT111
INT113 Fair Labor Standards Act – OvertimeINT113
INT114 Travel PolicyINT114
INT115 Entertainment Expenses and Guidelines on Other Uses of Institutional/Gift FundsINT115
INT116 Accommodating Disabilities in the WorkplaceINT116
INT117 Beginning and Ending Employment DatesINT117
INT119 Employment EligibilityINT119
INT120 Employment of a MinorINT120
INT121 Equal Employment OpportunityINT121
INT123 GrievanceINT123
INT124 Information Resources Acceptable Use and Security PolicyINT124
INT127 NepotismINT127
INT129.1 Outside Activity Policy for Executive Officers and Employees Involved in Procurement Activities or Contract ManagementINT129.1
INT129.2 Outside Activity Policy for All Employees, Excluding Executive Officers and Employees Involved in Procurement Activities or Contract ManagementINT129.2
INT131 Probationary Period for Classified EmployeesINT131
INT132 Reduction in ForceINT132
INT133 Service RecognitionINT133
INT134 Sexual Harassment and MisconductINT134
INT136 TelecommutingINT136
INT138 Unemployment Compensation InsuranceINT138
INT139 Hazardous Duty PayINT139
INT140 HolidaysINT140
INT141 Longevity PayINT141
INT143 Time and AttendanceINT143
INT144 Multiple State EmploymentINT144
INT145 Key Control PolicyINT145
INT147 State Compensatory TimeINT147
INT149 Tuition AssistanceINT149
INT152 Cost Transfer PolicyINT152
INT153 Time and Effort Management and Reporting PolicyINT153
INT154 Procedures for the Handling of an Allegation of RetaliationINT154
INT157 System Administration Employee Discount ProgramINT157
INT158 Cost Sharing PolicyINT158
INT159 Institutional Base Salary PolicyINT159
INT161 Approval, Development, Delivery, and Maintenance of Mandatory Online Training Courses for System Administration EmployeesINT161
INT162 Identity Theft Prevention, Detection, and Mitigation ProgramINT162
INT163 Return to Work After Work-Related Injury or IllnessINT163
INT164 Review of Information for Public DistributionINT164
INT165 Breach Notification PolicyINT165
INT166 System Administration HIPAA Privacy Policy ManualINT166
INT180 Conflicts of Interest, Conflicts of Commitment, and Outside ActivitiesINT180
INT181 Smoke and Tobacco Free WorkplaceINT181
INT183 Confidentiality and Security of Education Records Subject to the Family Educational Rights and Privacy Act (FERPA)INT183
INT184 Carrying of Handguns on a U. T. System Administration CampusINT184
INT185 Leave PolicyINT185