The University of Texas System clearly identifies Terms & Conditions that apply to solicitations, purchase orders and contracts:
- Bidders responding to an Invitation to Bid (ITB) must agree to the Terms & Conditions listed in the ITB document.
- For other types of solicitations, such as Requests for Proposal (RFP), a section on terms and conditions is included as part of the solicitation document. Any exceptions identified by proposers must provide alternate language and may be grounds for disqualification.
- The purchase order document contains a link to the Terms & Conditions that govern the transaction.
- Contracts entered into between the University and a supplier contains all Terms & Conditions that have been mutually agreed by both parties. Any changes to the Terms & Conditions must be formalized by an addendum to the contract.
For questions about Terms & Conditions of purchase orders or solicitations, contact the Office of Contracts and Procurement.