State Compensatory Time

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Eligibility

State compensatory leave is available to UT System employees who are scheduled to work a minimum of 20 hours per week for at least 4.5 continuous months in a position that does not require student status as a condition of employment. 

Earning State Compensatory Time

State compensatory time is accrued on a “straight” time basis, which means one hour earned for one hour reported.

  • Exempt employees earn state compensatory time when the number of reported hours exceeds the number of hours appointed to work in a workweek.
  • Non-exempt employees earn state compensatory time when the number of reported hours minus any Fair Labor Standards Act (FLSA) overtime hours exceed 40.
    • If hours are worked in excess of the hours appointed to work and the total reported hours does not exceed 40, the employee will be paid for time worked over their appointed hours.
    • A non-exempt employee must have prior approval from their manager before working hours that may result in the earning of state compensatory time.
  • State Compensatory Time Earned on Holidays.
    • An employee who is eligible for holiday pay and works on a holiday will receive state compensatory time for hours worked on the holiday.
    • Earned holiday compensatory time must be used prior to non-holiday state compensatory time.
    • An employee may be paid for holiday compensatory time earned if it is determined that allowing time off would disrupt critical functions.
    • State compensatory time not earned on a holiday may not be paid.

Using State Compensatory Time

  • Executive and Administrative & Professional staff may use up to 20 hours state compensatory time in a workweek for up to two consecutive workweeks.  Vacation and floating holiday may be used to supplement the remainder of the week.
    • Executive officers may use up to 100 hours state compensatory time each fiscal year. Requests to use more than 100 hours must be preapproved by the Chancellor.
  • Classified staff may use up to 40 hours state compensatory time in a workweek for up to two consecutive workweeks.  Vacation, floating holiday or earned FLSA overtime may be used to supplement the remainder of the week.
  • State compensatory time expires 12 months after the end of the workweek in which it was earned.
  • To determine when your state compensatory time is scheduled to expire, please visit Review Compensatory Time Expiration in the Employee Time Reporting & Leave Balances Manual.

When You Leave UT System Administration

State compensatory time is not paid when you separate employment. Additionally, state compensatory time does not transfer to another state agency. Upon separation, any available balance is forfeited.

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